Contracts and Grants Coordinator


The Contracts and Grants Coordinator is a new position that will help facilitate pre- and post- award contracts and grants administration and a variety of interrelated operational responsibilities, including purchasing and serving as a liaison with HR to help facilitate HR/payroll related issues. The position will report to the IRLE Contracts and Grants Manager.

Contracts & Grants
Serves as a resource to researchers (Principal Investigators) and their support staff to help facilitate pre- and post-award contracts and grants administration. Analyzes issues and facilitates problem-solving. Follows up with relevant campus staff as needed to ensure accurate and timely proposal submission, grant reporting, and closeout. Identifies potential problems, including grant discrepancies and overdrafts. Manages internal proposal development timelines and award tracking using Salesforce. Prepares grant budgets which may be moderately to highly complex. Supports forecasting for overall IRLE budget management. Serves as the backup to the Contracts & Grants Manager during absences and performs other contract and grant duties as needed.

Purchasing & Reimbursements
Reviews purchasing and reimbursements to ensure expenses are charged correctly and in compliance with University procurement and travel/entertainment policies and procedures. Coordinates expense transfers as needed. Works to resolve issues with challenging purchases and professional services agreements.

Human Resources/Payroll
Coordinates with the Human Resources Generalist and Payroll Office to help resolve HR and payroll matters. Follows up to ensure that issues are being addressed and that employees are kept informed about the status of their requests. Helps manage employee payroll distributions and the processing of payroll expenses transfers.

Participates in the development and revision of departmental operating procedures and guidelines to enhance and recommend changes to improve processes. Special projects or other duties as assigned, including possible supervision of student employee.

Required Qualifications

  • Bachelors degree in related area and/or equivalent experience/training
  • Previous experience with contracts and grants, or comparable experience
  • Demonstrated competence with Excel and database software for grants management and financial reporting
  • Ability to perform moderately complex financial analysis and to work with a high degree of accuracy
  • Ability to work with minimal supervision
  • Exceptional organizational skills and demonstrated ability to set priorities, organize information, and to think critically
  • Demonstrated ability to communicate clearly with tact and professionalism both orally and in writing

Preferred Qualifications

  • Previous experience with purchasing/accounting
  • Demonstrated interest in IRLE’s mission
  • Previous UC experience and working knowledge of the UC on-line systems: Cal Answers, PI Portfolio, Bearbuy, travel and entertainment reimbursement system, and UC Path
  • Experience using Salesforce
  • Proficiency in Google office applications including Google Mail, Drive and Calendar

Salary & Benefits

Hourly Salary Range: $24.14 – $38.32. For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please visit and search for Job ID #1715 for the full job listing and to submit your application. A cover letter is highly encouraged; please tell us what interests you about this job and how your skill set is applicable to the work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see: