Research Administrator

About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: November 21, 2018.

Departmental Overview

The Institute for Research on Labor and Employment (IRLE) is an “Organized Research Unit” of the University of California at Berkeley. IRLE brings together faculty from numerous academic departments and supports multidisciplinary research on labor and employment related issues. IRLE is the umbrella organization for several research centers, including the Center for Labor Research and Education (CLRE), the Center on Wage and Employment Dynamics (CWED), the Center for the Study of Child Care Employment (CSCCE) and the California Policy Lab (CPL).

Working under the supervision of the IRLE Contracts and Grants Manager, the incumbent will provide analytical, financial, and administrative contract and grant support. This entails helping to coordinate proposal submissions and assisting with post-­award management of contracts and grants.


Pre-award contracts and grants administration: Under the direction of the Contracts and Grants Manager, and in collaboration with the Campus Shared Services Research Administrator (CSS RA), helps coordinate pre-award processing. Tasks might include preparing components of grant proposals, including budget/budget narrative, subaward paperwork, current and pending support, and other documentation, and submitting grants to the Sponsored Projects Office (SPO) and to sponsors. Works on sometimes complex proposals that may involve multiple Principle Investigators (PIs) and/or multiple sub-awards. Assists with managing proposal development timelines and tracking systems. Proofreads, edits, and formats research proposal narratives and budgets upon request.

Post-award contracts and grants administration: Under the direction of the Contracts and Grants Manager, and in collaboration with the CSS RA, assists with the financial management of contrants and grants, which includes but is not limited to: helping coordinate employee payroll distributions, payroll expenses transfers and other cost transfers, subawards, financial reporting, no cost extensions, and closeouts. Uses information gathered from Cal Answers and PI Portfolio to provide PIs and the Contracts and Grants Manager with financial data and forecasts upon request. Helps ensure accurate and timely grant reporting and closeouts by following up with CSS RA and Contracts and Grants Accounting (CGA). Informs Contracts and Grants Manager of any potential problems, including grant discrepecies and overdrafts.

Business contracts: Supports the Contracts and Grants Manager to coordinate the processing of business contracts through the office of Business Contracts and Brand Protection (BCBP). Monitors spending on business contracts funds and helps to coordinate payroll distributions and cost transfers as needed. Under the direction of the Contracts and Grants Manager, meets with PIs and the CSS Financial Analyst to review expenditures. Helps to ensure timely and accurate submission of funder invoices.

Other: Serves as backup to the Contracts and Grants Manager during absences and performs other contracts and grants duties as assigned.

Required Qualifications

  • Independent judgment and strong organization and communication skills and customer service focus.
  • Knowledgeable about applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
  • Previous pre- and post-award contract and grants administration experience.
  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  • Proficiency working with Google Suite software.
  • Ability to perform moderately complex financial analysis.
  • Demonstrated competence in the use of Excel and database software for grants management and financial reporting.
  • Maintains current knowledge of contract and grant compliance requirements with regard to award terms and conditions, budgeting and expenditures, effort reporting, cost sharing, indirect costs, etc.

Preferred Qualifications

  • Previous UCB work experience, in particular working knowledge of organized research units
  • General knowledge of the University’s contracts and grants, purchasing, HR and payroll processing policies/procedures
  • Demonstrated interest in labor and employment related issues

Salary & Benefits

Hourly Salary Range: $24.00 – $35.92

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.
Go to and click “External Applicants” (or “Internal” if you’re a current UC Berkeley employee) and then search for keyword “#25930”, which is the job ID.

Other Information

This is a 50% time, 1 year contract position with the possibility of extension.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.    The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see: